← Branch Playbook Parts 4 and 5 · Take these with you

Toolkit

Forms are only useful if you can see what a filled-in one looks like, so each of these comes with a worked example. Take the two or three that are actually going to get used and leave the rest.

Part 4

What is in the pack

The first few weeks

  • The first meeting record. Names, jobs, dates. The one further down this page.
  • Where are we up to. Five questions that place a branch as starting, stable or established.
  • Saying hello. A short checklist for whoever is welcoming newcomers, and what to send them two days later.
  • The jobs list. Who said they would do what, by when, and whether it happened.

From month two

  • Going out to listen. A conversation guide, so five people asking around the shire are asking the same things.
  • Who is out there. A one-page map of the organisations and groups in this shire.
  • An issue, written down. The form that turns a complaint into something someone can act on.
  • Planning something. A project sheet and a go or no-go checklist for events.
  • The quarterly check. Your five measures, red amber or green, on one page.

The ones you hope not to need

  • Handing over. What a person passes on when they step out of a job.
  • Where does this go? The one-page guide to personal information and whose case is whose.
  • Who can approve what. The table from Start, on a card you can keep.

Reference

  • Meeting agenda and notes. The 90 minute running sheet, ready to print.
  • The year ahead. The planning menu from Grow.
  • Plain English glossary. Every bit of party and parliamentary jargon anyone is likely to use at you, explained. If something is not in it, tell us and we will add it.

Editable copies are at [SET: short link]. There is a QR code on the printed version, and the electorate office can send any of them to you. [SET: add QR code image for print.]

Part 5

The first meeting record

If a branch does get going, this is the page it fills in at its first meeting. It is short on purpose. Everything else in this playbook is an explanation of how to keep the few promises made on it.

Shire
Date
Who was there
How many are in
The one local thing being looked into
What could be finished in 90 days

Up to three jobs before the next meeting

1. The job
Who / by when
How anyone will know it is done
 
2. The job
Who / by when
How anyone will know it is done
 
3. The job
Who / by when
How anyone will know it is done

If you want to take something on

Entirely optional, and leaving it blank is a normal thing to do. If you do fill it in, keep it small enough to actually finish. A small thing finished counts for more here than a big thing promised.

My name
I will
By
Best way to reach me

Or, if you would rather not take anything on

One thing about this shire we should know
Someone we should be talking to
Keep me posted? (yes / no)

Either of those is a real contribution and both get used. Tick no and you will not be contacted, and that is the end of it.

Next meeting
Where
Who is chairing it
Who is welcoming newcomers
Start small. Finish something.

All five parts of the playbook

Version: 3.0, public facing Prepared by: Office of Bevan Eatts MLA, Member for Warren-Blackwood For: the Augusta-Margaret River first meeting Questions: [SET: electorate office phone / email]